Airfreight

Commercial Invoice (On Suppliers Letterhead)

A copy of the Suppliers Commercial Invoice for the shipment must be supplied with a full description of the following:

  • Goods
  • Currency with the unit price
  • Total price
  • Customer Details with Order Number & Purchase Order number if applicable
  • Terms/Level of Invoice: Ex: Works, FOB, CFR, etc

Packing List (On Suppliers Letterhead)

A copy of the Suppliers Packing List for the Shipment must be supplied with a full description of the following:

  • Full Description of the goods
  • Number of Cartons/Packages 
  • Full dimensions of each carton/package Lx W x H
  • Gross weight & Net Weight of each carton/package
  • Any marks/numbers on cartons/packages

Certificate of Origin if applicable

If a Certificate of Origin is supplied, the Certificate must be on the Suppliers Letterhead and must contain the following:

  • A reference to the Invoice Number of the shipment
  • A statement to the effect that the goods manufactured in the Country of Origin from products produced in the country of Origin.

Seafreight

Commercial Invoice (On Suppliers Letterhead)

A copy of the Suppliers Commercial Invoice for the shipment must be supplied with a full description of the following:

  • Goods
  • Currency with the unit price
  • Total price
  • Customer Details with Order Number & Purchase Order number if applicable
  • Terms/Level of Invoice: Ex: Works, FOB, CFR, etc

Packing List – (On Suppliers Letterhead)

A copy of the Suppliers Packing List for the Shipment must be supplied with a full description of the following:

  • Full Description of the goods
  • Number of Cartons/Packages
  • Full dimensions of each carton/package – Lx W x H
  • Gross weight & Net Weight of each carton/package
  • Any marks/numbers on cartons/packages

Packing Declaration – (On Suppliers Letterhead)

A copy of the Packing Declaration for the Shipment must be supplied on the suppliers letterhead.

All sections must be completed including the Vessel, Voyage, Container number.

Fumigation Certificate

A copy of the Fumigation Certificate must be supplied if wood pallets/packing is used.

The Fumigation Certificate must show method of treatment and have a reference linking it to the shipment.

Please note that, if applicable, preference would be to use Plastic Pallets or INKA certified pallets in place of wooden pallets.

Certificate of Origin – USA - if applicable

If a  Certificate of Origin is supplied, the Certificate must be on the Suppliers Letterhead and must contain the following:

  • A reference to the Invoice Number of the shipment
  • A statement to the effect that the goods manufactured in the Country of Origin from products produced in the country of Origin.